Time and expense management software
Capture every hour and every receipt from any device, straight into your books.
Time & expense for nonprofits
Staff time and out-of-pocket expenses are some of the hardest costs to allocate correctly to programs and grants. They're also some of the first things auditors and funders ask about. NonProfit+ time and expense management, built on Acumatica, captures hours and receipts at the source, from a browser or the free mobile app, and routes them through approvals before they hit your books.
Timers let staff log time against specific projects and tasks. Credit card transactions come in through bank feeds and become expense receipts automatically, and AI matching codes them to the right GL accounts. Approved time and expenses go straight into project costing and billing, so allocations reflect what actually happened.
- Log time and snap receipts from any device, wherever the work happens.
- Shorten expense cycles with automated receipts and smart matching.
- Route time and expenses through multi-level approvals with automatic notifications.
- Post labor and expenses to projects without waiting for payroll.
Key features
Mobile time entry & timers
Log time from a browser or the mobile app with start, pause, resume, and stop timers tied to tasks.
Multi-level approvals
Approvers are notified when entries need review and can edit, approve, or reject from any device.
Project & grant cost integration
Approved time posts to projects and tasks, flagged billable or non-billable, with optional markup.
Expense claims
Staff submit receipts for reimbursement, whether they paid personally or with an organization card.
Mobile receipt capture
Photograph a receipt and the system creates the expense receipt from the image (US and Canada).
Bank & card feeds
Connect to 14,000+ financial institutions in minutes and create expense receipts from card transactions.
Smart matching
AI categorizes card transactions and receipts and posts them to the right GL accounts, getting more accurate over time.
Missing receipt reminders
Email or text alerts tell staff when a card transaction is still missing its receipt.
Secure, logged feeds
MFA, AES-256 encryption, and TLS protect data, and card feed changes are logged at the field level.
Frequently asked questions
Can staff enter time and expenses on their phones?
Yes. Time can be entered with timers from the browser or the mobile app, receipts can be photographed and submitted from a phone, and managers can approve from mobile too.
How does time connect to project and grant costing?
Approved time and expenses post directly to projects and tasks. Entries can be marked billable or non-billable, and project costs can be updated before payroll is processed.
How are card transactions handled?
Card transactions import through bank feeds and become expense receipts automatically. AI matches them to receipts and GL accounts, and staff get reminders when a receipt is missing.
How do approvals work?
Configurable workflows notify supervisors or project managers when entries need review, with multiple approval levels based on employee, project, or other details. Staff are notified when an entry is approved or rejected.
See NonProfit+ in action
Take a guided tour and see how nonprofit accounting, fund management, and grant tracking come together in one system — with unlimited users.