Accounts receivable
Accelerate invoice-to-cash with automated billing, collections, and payment options.
Accounts receivable for nonprofits
Membership dues, program fees, contract billing, and earned income all flow through receivables. NonProfit+ accounts receivable, built on Acumatica, handles invoicing, payment collection, cash application, credit control, and reporting in one connected system, so money comes in faster and your team spends less time chasing it.
Invoices and statements can include payment links or QR codes, and members, funders, and customers can see their balances and pay online. On the back end, payments apply automatically, recurring charges bill on schedule, and aging reports show where to focus collections.
- Shorten the time between invoice and cash with convenient ways to pay.
- Automate recurring billing, payment application, overdue charges, and small-balance write-offs.
- Apply credit limits and dunning rules the same way for every account.
- See balances, due dates, and payment history in real-time dashboards.
Key features
Recurring billing
Contract templates handle monthly, setup, renewal, usage-based, and minimum charges on the schedules you set.
Payment links & QR codes
Automated emails let payers settle invoices quickly, and open balances update as soon as payment arrives.
Self-service payer portal
Payers can view their account and balances and pay securely online.
Automatic payment application
Payments apply to the oldest open documents first. If one is applied in error, void it and balances reverse automatically.
Credit limits & dunning
Warn or block at order entry and invoicing, and send dunning letters with related documents and fees.
Overdue charges & write-offs
Calculate overdue charges as a percentage or minimum, and write off small balances within approved limits.
Refund management
Apply full or partial refunds to payments, prepayments, and credit memos, and track refund balances by account.
Multi-currency receivables
Invoice and collect in any currency, with balances kept in both the foreign and base currency.
Aging by customer or project
View aging by account or by project to see what's outstanding and prioritize follow-up.
Frequently asked questions
Can we bill recurring dues or fees automatically?
Yes. Contract templates support recurring, setup, renewal, usage-based, overage, and minimum charges, with start and end dates, renewal terms, and billing schedules.
How can payers pay us online?
Invoices and statements can carry payment links or QR codes, and a self-service portal lets payers view balances and pay securely. Card processing uses PCI DSS-compliant integrations that don't store sensitive card data in the system.
How are payments applied?
Payments apply automatically to the oldest outstanding documents. A misapplied payment can be voided, and the affected balances reverse on their own.
Is there an audit trail for receivables?
Yes. Records can't be deleted. Errors are corrected with documented reversing entries, the user behind each change is recorded, and notes and documents can be attached.
See NonProfit+ in action
Take a guided tour and see how nonprofit accounting, fund management, and grant tracking come together in one system — with unlimited users.