Purchase order management
Automate purchasing from vendor quote to payment, with controls at every step.
Purchase orders for nonprofits
Every purchase a nonprofit makes is a stewardship decision, and funders want to see that the process behind it was sound. NonProfit+ purchase order management, built on Acumatica, centralizes purchasing from vendor quote through receiving and payment, with approval rules that follow your procurement policy automatically.
Purchase orders can be generated from stock levels and replenishment rules and sent to the vendor that best meets price and delivery requirements. When goods arrive, partial or consolidated receipts create payables vouchers on their own, and every step is logged in the audit trail.
- Enforce your procurement policy with approvals by order type, vendor, amount, and more.
- Create purchase orders automatically from stock levels and replenishment rules.
- Create payables vouchers automatically from partial or consolidated receipts.
- Compare vendors on price, delivery, and performance before you buy.
Key features
Approval workflows
Configure statuses, approvals, and receiving steps by order type, vendor, or amount, with no coding needed.
Partial & consolidated receipts
Receive part of an order, all of it, or several orders at once, with bill price differences sent to a variance account.
Automatic payment vouchers
Create vouchers when goods are received. Several receipts can roll into one voucher, or one receipt can support several bills.
Blanket orders
Aggregate purchases for volume pricing and vendor contracts, with ordered, received, and open quantities tracked.
Prepayments
Generate a prepayment invoice for a purchase order in one click. It applies to the final bill automatically.
Landed cost
Add shipping, insurance, and duties to item costs using allocation methods you define.
Vendor selection & performance
Upload vendor price lists and compare prices, lead times, and performance across vendors.
Drop shipments
Ship goods directly to a site or recipient, created automatically from sales orders or linked manually.
Audit trail & reporting
Track who entered, approved, or changed each document, with inquiries and drill-down to the original transaction.
Frequently asked questions
Can purchase orders require approval?
Yes. Approval rules can be based on order type, vendor, amount, and other order details, so documents are released only after the right people sign off.
How do receipts connect to payables?
Payables vouchers are created when goods are received, whether the order arrives complete, in part, or combined with other orders. Bill prices can be adjusted during entry, and any difference posts to a variance account.
Can purchases be created automatically?
Yes. Purchase orders can be generated from stock levels and replenishment rules and placed with the vendor that best fits your price and delivery requirements.
Does it work across related entities?
Yes. A purchase order in one entity can automatically create a sales order in another within the same tenant. Shipments create the matching receipts, and invoices are created when the buyer enters the bill.
See NonProfit+ in action
Take a guided tour and see how nonprofit accounting, fund management, and grant tracking come together in one system — with unlimited users.